Department of Water

The Office of the City Manager has a standard operating procedure for procurement requiring a purchase order to be produced before work is done, but this was not followed in this instance because services were irregularly provided without intervention from the Department of Water.

“this was not followed in this instance . The reason is , there were already services that were provided without our intervention , which were irregular , from the Department of Water .”

On 24 June, a letter from Mr Spiess to Gubis Solutions requested the stoppage of ad hoc security services at sites identified by TMPD as Department of Water properties, stating these services had not been approved in terms of any written process, effective 1 July.

“a letter that Mr Spiess sends to Gubis Solutions... dated 24 June... It says: "Stoppage of ad hoc security services which have not been approved in terms of any written process." It says: "Kindly take note that all the sites mentioned on the attached Annexure A were identified by the TMPD as sites belonging to the Department of Water, on which ad hoc security services are being rendered without any approval base on written process. Therefore, the Tshwane Metro Police Department has taken a decision to stop these services with effect from 1 July."”

The termination letter was forwarded to Sergeant Nkosi on 26 June and the witness instructed Sergeant Nkosi to call Deputy Chief Dhlamini to ensure clarity and closure on the matter, as the TMPD had taken full authority and responsibility for the ad hoc security services.

“that is received on the 24th of June, and it is forwarded by you to Sergeant Nkosi on the 26th of June, and that is at page 331. And there at page 331, we see that on the 26th of June at 9:57, message time 7:57, you forward to Sergeant Nkosi the termination letter and then you say: "Call him, Mfowethu." Who did you want Sergeant Nkosi to call? Deputy Chief Dhlamini. Because we needed to close the loop on this matter. There needed not to be any further uncertainty. There was clarity on how the new internal control process that are implemented. Ad hoc security service was now fully assigned to the full control of TMPD. So this was me saying this matter has now reached finality. I just need to close on this effectively and ensure that all parties involved are clear and there will be no elements of uncertainty moving forward. The TMPD has taken full authority of this matter, and Water Department, if there is a need for any ad hoc services, they will communicate with TMPD.”

Tshwane Metro Police identified sites belonging to Department of Water as having unapproved ad hoc security services and decided to stop these services from 1 July 2025.

“all the sites mentioned on the attached Annexure A were identified by the Tshwane Metro Police as the sites belonging to the Department of Water on which ad hoc security services are being rendered without any approval based on written process. Therefore, the Tshwane Metro Police Department has taken a decision to stop these services with effect from the 1st of July 25.”