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Director Malatji copied Andrew and Calvin into an email because they were already instructed to deploy to the sites; he assumed deployment authority had been given to them, although he was unsure if this was confirmed with Madihlaba or Phiri regarding the service provider.
“The reason I copied Andrew and Calvin... is simple that they were, in my view, already having instruction to deploy.”
Gubis representatives wanted to meet Deputy Chief Dhlamini regarding the unpaid invoice issue and payment, but Deputy Chief Dhlamini did not explain the problem or process to Gubis prior to the meeting.
“he met with them, he spoke to Calvin, he was the entry point to speak to Calvin on this matter of outstanding payment... I had not explained the process”
Sergeant Nkosi was advised to check with kuMfowetho before setting or dropping the meeting with the Gubis representatives, meaning Deputy Chief Dhlamini involved chain of command due to uncertainty on the discussion content.
“He met with them, he spoke to Calvin... So I felt it would be proper for them to exhaust everything with the CFO”
Service providers named Calvin, Zakele, and Andrew from Gubisa were informed about where to send invoices and the deployment dates and locations for guards at the pump stations.
“I see there is Calvin from Gubisa and there is Zakele from Gubisa and there is Andrew from Gubisa and they are told that this is where they will send the invoice to and this is the date of the deployment and these are the guards that will be deployed and these are the pump stations in which they will be deployed.”
The witness, an accountant, only had limited involvement in the payment process, limited to receiving a telephone call from Calvin, and did not take further steps to ensure necessary documents were in place for payment authorization.
“I mean, I am not seeing you, for example, here. You are facilitating payment that you say is due and must be paid. I do not see any communication that suggests that you took, you said something at the very least that seeks to ensure that the necessary documents are in. I mean, you got a call from Calvin. That is your limited involvement. You got a call from Calvin. He never sent you, I do not understand you, and please correct me if I am wrong, I never understood your evidence to be that you ended up with the evidence, the documentary evidence that shows that the services were rendered. They were contracted for, they were rendered, and, and, and. Your limited involvement on your account is that telephone call.”