DC Revo Spies

Gubis was obligated to engage with TMPD and APSS to make necessary submissions and motivations for the invoice approval; the CFO cannot act until this process is done.

“Formally, the onus was on Gubis to make sure that they make the necessary submissions, and they make a motivation to APSS. APSS is a division within TMPD where DC Revo Spies is in charge. Once that has been approved, it would have automatically been transferred to Deputy Chief Dlamini, who is the Support Services and Finance Head within TMPD. That is when I can now assist in terms of taking the way forward.”

BAC did not allow another extension for the tender because the 15 percent variation was depleted and advised the department to put systems in place for advertising and fast-tracking the process; TMPD still required the service resulting in a deviation request which BAC scrutinised and found the procurement process and probity delays were causes but highlighted poor planning and irregular expenditure.

“BAC did not and could not allow another extension on the basis that, firstly, we advised the department to ensure that they put systems in place to advertise the tender and fast-track the appointment process, one. Secondly, the 15 percent variation was depleted...within that service...came to BAC asking for an outright deviation...the deviation report is articulated as due to the reasons of finalising the procurement process and delays in the probity report...However, taking into account the above, there is a huge element of poor planning that will be considered by oversight bodies or auditors like the Auditor General. The BAC then recommends that this will attract Regulation 32, meaning it will be irregular expenditure...It is poor planning. It will be irregular expenditure. It must be investigated as such.”