Bid Evaluation Committee (BEC)

Director Malatji attended all Bid Evaluation Committee (BEC) meetings until the 28th of May 2025 but did not attend after that due to personal reasons, and was suspended later.

“I attended, I would say, all the meetings until meeting of the 28th ... just after I arrived in the meeting, something personal cropped up and I excused myself ... since then, I did not attend any of the meetings that followed up. I did not attend any of the BEC meetings until I was caught up in a situation where I got suspended. And from that day, I do not know what has happened with the tender to date.”

Director Malatji was not aware of a BEC meeting on 29 May 2025 and does not remember becoming aware of it later, and thus did not participate in tender recommendations after 28 May 2025.

“I was not aware of that meeting ... I do not remember becoming aware of it ... and I presume that in the recommendations, you would not be aware of, you would not have participated in those recommendations to the BAC? Correct.”

Findings in a probity report noted that the BEC did not receive a score sheet from Director Malatji in the evaluation meetings, and he confirmed he did not participate in scoring or evaluation.

“... it talks about the BEC's cautions on the 29th of May ... you did not attend that meeting and you are not aware of what has transpired since then ... finding that they did not receive a score sheet from yourself in the evaluation meetings ... You are correct ... So you did not participate at all in the evaluation or scoring? Exactly.”

The minutes signed for the 28 May 2025 BEC meeting recommended TMPD-3 tender, but there are no minutes for a meeting on 29 May 2025, indicating scoring likely happened on 28 May when Director Malatji was present.

“The signed minutes for the 28th of May 025, where the committee was recommending the tender TMPD-3 for the appointment of a service provider were provided to us ... So the issue here is there is no minutes of the 29th. And since the recommendation was made on the 28th, it seems likely that the scoring happened on the 28th and not the 29th. And on the 28th, you say you were there at the meeting.”

Director Malatji left the BEC meeting on 28 May 2025 for a personal issue before the scoring and recommendation business started, and did not participate in scoring or recommendation.

“But before the BEC could start with its business of the day, there was something personal and then I ... You left ... So you did not participate in the scoring or the recommendation. Exactly.”