Referred to as: user department · User department
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The Bid Specification Committee analyses and assesses the terms of reference prepared by the user department and approves it accordingly.
“The user department prepares terms of reference and presents those to the Bid Specification Committee. The Bid Specification Committee analyses and assesses the contents of that and approves it accordingly.”
The work of the bid specification is delegated from the City Manager to the user department and the Bid Specification Committee; the City Manager does not look at every single tender specification.
“The City Manager does not have time to look at every single tender specification that go out. The work of the bid specification is delegated. The department initiates the compilation of the terms of reference... They present that to an independent committee called the Bid Specification Committee... The specification is approved accordingly. Once that is approved, an advert is issued, which is endorsed by myself as well as endorsed by the City Manager.”
The physical verification is conducted on site by the Bid Evaluation Committee made up of multifaceted individuals from supply chain management, TMPD, and the user department responsible for utilising the tender.
“...the Bid Evaluation Committee , I am going to reiterate , Chairperson , they are made up of multifaceted individuals across the City from supply chain management , TMPD , as well as the user department that is responsible for utilising this tender . They then must go out on site and conduct physical inspections and validate whether the vehicles that have been provided as part and parcel of the bid are actually those vehicles ...”