probity assurance

Probitty assurance is an additional step conducted before BAC to validate the work of the BEC and to ensure independence among committee duties in the procurement process.

“Just before you get to BAC, that a probity assurance must be conducted to ensure and to validate the work of the BEC. So that is an additional step I would like to add just before you go to BAC, and that is indeed the process and it assures independence and ensures that there is no interlink between the duties of the various committees.”

The City of Tshwane's Supply Chain Management policies allow discretionary amendments to bid validity periods and extensions up to 90 days if bid cannot be resolved within the original validity period.

“As seen by law, and as per the MFMA, 0 days is the required period to complete all bids. However, it does allow us discretion to make amendments within the City Supply Chain Management policies as a guidance document... an amendment to our policy which enables us to give out extensions if we are unable to resolve the bid within a 90-day period... The policy as a guiding document has been amended to cater for extensions of this nature in the event that we are unable to finalise the processing time... we needed to put in place a probity assurance exercise in order to ensure that all processes were followed to the T without facing the restriction or the gateway of 90 days extension period.”